Meeting Minutes
At the Parents meeting held at the North Park on July 16, 2009 a concern was voiced regarding the publishing of our minutes on this website and potential use of children's names, etc.  After discussion by the board members present, it was decided that minutes would no longer be posted on this website, but meeting agendas will be posted.  We are not required to post meeting minutes and have only done so as a courtesy.  Thank you for your understanding in this matter.

Sign up meeting: 

April 29, 2009

** We had 12 new swimmers try out
** Karri and Michelle helped register returning and new swimmers
** Open parent meeting held to discuss coaching-Nancy presented that we
hired two of our swimmers as assistant coaches and are still looking for
a viable option for the older swimmers in early am. Swim Meet dates and
practice times were also reviewed. We did move the older kids back to
0730 start time. Fundraising and participation was reviewed as well as
the rules and regulations. One new regulation was the "No compete"
clause. This clause simply suggests that a swimmer who wishes to compete
for another team or league must petition the CST board in person and we
will review these on a case by case basis.
** Shield's Embroidery was there to sell swim wear, goggles and caps.

May 5^th, 2009

A CST meeting was called on Monday and the meeting was held Tuesday the 5^th at the Anchore Grille.  Trisha, Karri, Michelle, Mike, and Chad were present.  Deb and Nancy were unable to attend.

We reviewed our rules and regulations, specifically the alcohol and tobacco use policy.  A motion was made by Mike and seconded by Chad to clarify when a swimmer is under our training rules.  It was decided that a swimmer must follow our rules from the first swim practice until the awards night in the fall.  The motion passed unanimously.

Discussion was then held concerning the actions of one of CST’s Coaches, with the Coach being present to answer questions.  After visiting with the Coach, the individual was allowed to leave the meeting and the Board decided on a disciplinary action.

Trisha mentioned that a parent has voiced concern regarding various issues.  The parent would like our meeting minutes and a monthly Treasurer’s report posted on the CST website.  This will be done beginning immediately.  Another concern was the length of the Board Member’s terms on the Board.  To clarify:  the length of a term is 3 years.  The terms are staggered so that not all members are replaced at the same time leading to some continuity of the Board.  At the Parent’s meeting after the awards are presented, the President opens the floor for nominations to replace the outgoing members.  Sometimes there are no nominations or volunteers so outgoing members are kind enough to volunteer for another term.  As in most volunteer organizations, volunteers are needed and appreciated in many different areas of our organization.

Also questioned was the reasoning behind the swim meets that are chosen.  The Board is given a list of swim meets and dates for the summer swim season.  We then decide as a group, which meets to attend as a Team and these dates and locations are then posted on our website and given to the parents.  Our considerations include but are not limited to: distance to meets, number of available hotel rooms in that town to house our swimmers, conflicts with area events (such as River City Racin, as this is one of our most profitable fundraisers) and Holidays.  We do our best to chose a variety of meets so that each swim family will find one or two (or more) meets that are convenient for them to attend.

Although our meetings are not open to the public, if at anytime a parent has a concern or suggestion and would like to meet with the Board, they may contact any board member and that board member will add the parent to the agenda of our next meeting.  The first 15 minutes of that meeting will then be allotted for the parent to voice their concern to the Board.  As all Board members are volunteers and busy with many other obligations, meetings are sometimes squeezed in when convenient to a majority of members.  We do try to schedule regular meetings, but changes do and will happen.  Please be understanding on this.  Hopefully all concerns can be addressed and handled in a timely matter.

Trisha noted that she is in negotiations with a couple of people concerning filling in for our Coaches when needed.  No decisions were made.

Motion made by Karri, seconded by Michelle to adjourn meeting.  Motion passed.

                                                                                   Karri Swenson

                                                                                   Secretary, CST

May 19, 2009

Present at the meeting were Michelle Barrett, Mike Normile, Deb Crawford, Nancy McDonald and Trisha Burke. Absent were Karri Swenson and Chad McManus.

1. Swim Times: 7:15am to 12:00 noon. (Reviewed and will be posted on the website for swimmers

Communication to families on start times will be preferably by email and calling tree. The calling tree is being worked on and will be distributed the first week of practice. If anyone has an email that they would like added, please let me know.

2. First day of Swim team practice: it was decided to push this back a week due to Trisha Burke, Brooke and Eric being in Chicago. This was communicated via email and on the website. Since we missed the first week st St. Joes, they have graciously allowed us to use the pool until June 12th.

3. Family Petition to swim for another team: the petition never took place.

4. Coaching challenges: Brooke states she will coach and not swim if this is necessary.

We do have one person interested in filling in when she can. She is a prior CST swimmer and is currently a lifeguard and has WSI. Motion by Trisha and 2nd by Mike that we will be getting her registered.Also in the same motion were to hire another assistant coach from the team to help with the 8 and under group

We will have a calendar for attendance and tracking of rain days and other such events.

Pay was discussed for all coaching staff.

5. Our Swim Meet will be held June 20th.

We will be purchasing a large tent to cover the timers.

We will need to start lining things up for the meet.

6. Fundraising was reviewed for the upcoming season
Swim-a-thon

Raffle for hydroplane

Booth at hydroplane

Tour de kota: Evening Prior and Morning of.

7. Finances: The finances were reviewed. With our first year in the hydroplane races and the tour de kota... we finished the year ahead. Tis is quite and improvement from where we were just a few years ago. It was determined that we could purchase a new lane rope and some pull boys. Trisha will be looking into this. (We will also be buying the tent as mentioned above and possibly some wrenches)

8. SDSU Swim Camp here in Chamberlain will be in June. Not sure on the dates yet.

9. Action Accents: we will need to contact them as Jackie S. is not able to get all the items we usually have.

10. Shelly's Photography has contacted us and would like to be our official photographer.